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AiStaff — an AI-powered digital operating system for business

A digital office with AI departments in a few hours

We don't sell individual AI agents. We deploy AI Business OS — a full business operating system with departments, managers, and dozens of AI agents working toward your KPIs and cutting payroll costs by up to 70%.

Discuss your project → Our AI agents Presentation
24/7Always-on operations
70%Lower payroll costs
∞Scalability
Operating system

What is AI Business OS

AiStaff isn't a bundle of prompts or standalone AI agents. It's a single implementation platform: we deploy an entire business operating system that you use to run your company through artificial intelligence.

A reference master version

We built AI Business OS — a master template with every department, AI manager and agent already in place. It's a ready-made business operating system aimed at your KPIs, cost cuts and profit.

A copy for every client

Every new client gets their own copy of AI Business OS. A separate control panel is created with its own memory space, where the company's data, playbooks and processes are loaded.

Adapted to your business data

The system is configured around the client's data: CRM, email, messengers and telephony are connected. AI agents are trained on the company's own knowledge and playbooks.

Live in a matter of hours

AI managers start working right after setup. Within a few hours, the client has a fully functioning digital office with automation in place.

What we do

Complete business automation

We deploy the AI Business OS operating system with departments of AI agents into your company's workflows — from first-touch lead handling to financial accounting and legal support.

AI agents instead of employees

Virtual staff that handle the work of a marketer, accountant, lawyer, HR manager and other specialists. They work inside your CRM around the clock.

Smart CRM systems

We build a CRM from scratch or customize your existing one, integrating AI agents directly into your team's workflows.

Process automation

We analyze your business processes and automate the routine: documents, reports, correspondence, analytics, logistics and management.

Analytics & reporting

AI agents collect data, prepare reports and deliver real-time recommendations — so you can make decisions based on data.

Architecture

The structure of AI Business OS

The platform is built on the principle of a corporate hierarchy. Every department has its own AI manager, all reporting to the AI CEO Hermes agent — the top-level AI manager — who coordinates every system and integration, runs the company, and reports back to you.

Platform AIStaff Platform
Operating system AI Business OS
AI CEO Hermes — the manager

Sales Director

Marketing Director

Operations Director

Business Analyst

AI Developer

Customer Success

📝 Obsidian 🔀 n8n 🗄 CRM </> GitHub 💬 Slack 📨 Telegram
Who it's for

Who this is for

Startups & new projects

Have a business idea but a limited budget?

We'll help you set up every business process from day one — without hiring staff. Manage a team of AI agents yourself: marketer, accountant, lawyer and other specialists, ready to work for you from day one.

  • Launch without payroll costs
  • An AI team from day one
  • Full control stays in your hands
Get started with us →
Established businesses

Want to cut operating costs?

Replace real employees with AI agents that work 24/7. Cut payroll, boost speed and quality. Agents take on the routine while your team focuses on strategy and growth.

  • Replace routine roles with AI
  • Work with no breaks or days off
  • Lower operating costs
Optimize your business →

Examples of businesses where this works

Dental clinic

AI agents: front desk, sales, procurement, finance, accounting, legal

Boutique hotel

AI agents: front desk, sales, finance, legal, accounting

Auto repair shop

AI agents: front desk, sales, procurement, finance, accounting

Beauty salon

AI agents: front desk, sales, procurement, finance, accounting, bookkeeper

AI agents can be applied in any business where you want to replace human labor with artificial intelligence for continuous, around-the-clock operations — no lunch breaks, sick leave or vacations — while significantly cutting payroll and payroll-tax costs.

Small business

Clear out the routine without bloating headcount or costs.

Mid-sized business

Cut payroll across entire departments and speed up processes.

Zero-headcount startups

Launch a business run entirely by AI agents.

Modules

The AIStaff module library

AI Business OS is made up of independent modules. Each one can be turned on or off depending on your business needs — you only pay for what you use.

CEO Module

An AI manager that assigns tasks to departments and tracks KPI performance.

Sales Module

A sales department: lead handling, pipeline, negotiations and closing deals 24/7.

Marketing Module

Launching ad campaigns, content, SEO and performance analytics.

Operations Module

Managing operational processes and tracking task execution.

Finance Module

Bookkeeping and tax accounting, financial planning and reporting.

HR Module

Candidate screening, HR records, onboarding and employee support.

Support Module

Customer service across messengers, your website and phone.

Content Factory

Generating articles, posts, newsletters and ad creatives.

Voice AI Module

Voice-based AI agents for telephony and voice communications.

CRM Module

Managing customers, deals and interaction history.

Analytics Module

Data collection, dashboards and predictive analytics for decisions.

Automation Module

Orchestrating agents and automating workflows through n8n.

7 days of a free demo running your business through AI, completely FREE

Try a digitized office running on AI Business OS

We'll connect our AI Business OS to your operations, with every business department and module included, completely free of charge — so you can see it handle real tasks in your business, with zero commitment. Trust us, you won't want to go back to the old way of working!!!

  • Configured for your processes
  • Real tasks from your business
  • You stay in control, they work 24/7
Request a free demo →
Content Factory

Video content across 4 platforms at once

Our Content Factory creates and distributes videos to promote your business — scripting, filming, editing, and publishing, without you having to run your social media yourself. Available as a standalone service or bundled with our AI agents.

Facebook
Instagram
YouTube
TikTok
Get the Content Factory →
Implementation process

How we deploy it

A transparent process from first contact to a live automation. We don't build prompts — we deploy a platform.

01

New client

The client reaches out. We identify their needs and pick the set of AI Business OS modules that fit their business.

02

Deploying a copy

A new control panel is created with its own memory space. A copy of AI Business OS is deployed from the master template.

03

Loading the data

We load the client's business data: playbooks, products, knowledge base. AI agents are trained on the company's own data.

04

Configuring the AI agents

We adapt the roles and tasks of the AI managers and agents to the specifics of the business. We set up the hierarchy and KPIs.

05

Connecting the systems

We connect CRM, n8n, email, messengers, telephony. We integrate the AI agents into your existing processes.

06

Launching automation

The AI managers go live. Within a few hours, the client has a fully functioning digital office with automation in place.

Our track record

Who we work with

Companies across industries trust us. We deliver AI solutions for businesses of any size.

SBLplat

SBLgroup

Russian-Thai distribution of food products and everyday consumer goods

sblplat.ru ↗ sblplat.co.th ↗
What we built

1. Chief AI Agent — Chief Operational Officer

CEO-level AI

Manages all agents in the company, assigns tasks, monitors and verifies execution, prepares reports, and reports directly to the CEO.

2. Marketing department — 5 agents

Strategist

Develops marketing strategies, analyzes market trends and competitor activity. Plans campaigns, budgets, and KPIs.

Copywriter

Writes ad copy, landing pages, email newsletters, and social media posts in multiple languages (EN, RU, TH).

Video Maker

Generates short-form videos (TikTok, Reels, Shorts) from scripts — auto-edits, adds captions, music, and voiceover.

Poster Designer

Creates visual assets — banners, social media graphics, product cards, and on-brand ad creatives.

Analyst

Tracks campaign performance, builds dashboards, and delivers weekly/monthly reports with actionable insights.

3. Sales department — Russia and Thailand

Russia Sales Agent

Prospects Russian leads, sends cold emails, does follow-up calls, manages the CRM (Google Sheets + Notion), and arranges online meetings.

Thailand Sales Agent

Prospects Thai leads in English and Thai, conducts outreach via email and phone (Twilio), manages the pipeline, and handles B2B negotiations.

4. Accounting & finance — 2 agents

Accountant (Operations)

Processes invoices, reconciles payments, manages expense reports, and generates P&L and balance sheets.

Financial Analyst

Forecasts cash flow, monitors budget variance, evaluates project profitability, and prepares financial reports for the CEO.

5. Warehouse — 1 agent

Inventory Auditor

Performs daily stock checks, reconciles physical vs. system counts, flags discrepancies, and generates replenishment orders.

6. Logistics department — 1 agent

Logistics Coordinator

Plans delivery routes, tracks shipments, manages carrier relationships, monitors delivery KPIs, and resolves bottlenecks.

7. Content Factory for the Thai market

Connected to our Content Factory pipeline

Automated production of promotional content for the Thai market — scripts, voiceovers, video assembly, and scheduled posting across TikTok, Instagram, Facebook, and YouTube.

Hotel U Galiny

Hotel "U Galiny"

A 10-room boutique hotel on the Black Sea coast.

Address: Gelendzhik, Kolkhoznaya St. 21b, Russia

What we built

1. Chief AI Agent — Chief Operational Officer

CEO-level AI

Manages all agents in the company, assigns tasks, monitors and verifies execution, prepares reports, and reports directly to the CEO.

2. Marketing department — 5 agents

Strategist

Develops marketing strategies, analyzes market trends and competitor activity. Plans campaigns, budgets, and KPIs.

Copywriter

Writes ad copy, landing pages, email newsletters, and social media posts in multiple languages (EN, RU, TH).

Video Maker

Generates short-form videos (TikTok, Reels, Shorts) from scripts — auto-edits, adds captions, music, and voiceover.

Poster Designer

Creates visual assets — banners, social media graphics, product cards, and on-brand ad creatives.

Analyst

Tracks campaign performance, builds dashboards, and delivers weekly/monthly reports with actionable insights.

3. Sales department — 1 agent

Sales Agent

Handles incoming booking requests, advises guests on rooms and terms, negotiates pricing, closes deals, and records bookings in the CRM.

4. Accounting & finance — 2 agents

Accountant (Operations)

Processes invoices, reconciles payments, manages expense reports, and generates P&L and balance sheets.

Financial Analyst

Forecasts cash flow, monitors budget variance, evaluates profitability, and prepares financial reports for the owner.

Smile Club Game computer club

Computer Club "Smile Club Game"

A 30-seat gaming computer club.

Address: Sochi, Navaginskaya St. 7, Russia

What we built

1. Chief AI Agent — Chief Operational Officer

CEO-level AI

Manages all agents in the company, assigns tasks, monitors and verifies execution, prepares reports, and reports directly to the CEO.

2. Marketing department — 5 agents

Strategist

Develops marketing strategies, analyzes market trends and competitor activity. Plans campaigns, budgets, and KPIs.

Copywriter

Writes ad copy, landing pages, email newsletters, and social media posts in multiple languages (EN, RU, TH).

Video Maker

Generates short-form videos (TikTok, Reels, Shorts) from scripts — auto-edits, adds captions, music, and voiceover.

Poster Designer

Creates visual assets — banners, social media graphics, product cards, and on-brand ad creatives.

Analyst

Tracks campaign performance, builds dashboards, and delivers weekly/monthly reports with actionable insights.

3. Sales department — 1 agent

Sales Agent

Handles seat and tournament bookings, advises on rates and promotions, attracts new customers, and keeps track of regular visitors.

4. Accounting & finance — 2 agents

Accountant (Operations)

Processes invoices, reconciles payments, manages expense reports, and generates P&L and balance sheets.

Financial Analyst

Forecasts cash flow, monitors budget variance, evaluates profitability, and prepares financial reports for the owner.

5. Procurement department — 1 agent

Procurement Agent

Compares suppliers of equipment and components, tracks consumables stock, places purchase orders, and monitors delivery timelines.

Want to be our next project? Get in touch →

Benefits

Why AIStaff

We don't offer standalone AI agents — we offer an automated system of departments, with a hierarchy, tasks, and one shared goal: your business's profit.

Cut payroll costs by up to 70%

AI agents replace routine roles fully or partially. No salary, no taxes, no benefits — just results.

Replace or extend your team

The model replaces human labor fully or partially. Integrate it into your existing structure, or build the office from scratch.

Integrates with your workflow

AI Business OS plugs into your working business model. CRM, email, messengers, telephony — all connected in one system.

Demo version

Any company can try the system on its own business processes and confirm it works and delivers results before full rollout.

Scalability

A single standard lets us deploy AIStaff to dozens or hundreds of companies. Only the client's business data is adapted — everything else is ready.

SLA-backed support

We maintain, update, and refine the system. We guarantee response times, reporting, and free bug fixes.

Economics

AI agent vs. a human employee

A headcount-based team is expensive, slow, and fragile. Here's what an employee actually costs — and how much you save with an AI agent.

134,680 ₽

The real monthly cost to a business for one employee (full payroll burden)

2–8 weeks

To find, hire, and onboard a new person

8 / 5

The work schedule: vacations, sick leave, and downtime

Where the 134,680 ₽ figure comes from

Gross salary (pre-tax)103,600 ₽ + Social security contributions (30%)31,080 ₽ = Total burden on the business (payroll)134,680 ₽

The employee takes home (after 13% income tax): 90,132 ₽. The remaining 44,548 ₽/month is taxes and contributions that never reach the employee.

Human employee

  • 8/5 schedule, vacations and sick leave
  • 2–8 weeks to hire and onboard
  • Can quit and take their knowledge with them
  • Fixed payroll cost: 134,680 ₽/month

AI agent

  • Works 24/7 with no downtime
  • Live in days, not weeks
  • Knowledge is retained and keeps growing
  • ≤30% of payroll — starting from 40,404 ₽/month

Savings at scale

The bigger the team, the bigger the payoff.

EmployeesPayroll per yearSavings with AI (70%)
11,616,160 ₽1,131,312 ₽
34,848,480 ₽3,393,936 ₽
58,080,800 ₽5,656,560 ₽
1016,161,600 ₽11,313,120 ₽

Let's calculate your savings

Send us a list of tasks or departments — we'll come back with a payroll-savings estimate and an implementation plan.

Discuss your project →
Pricing

A custom quote for every project

We don't sell you AI agents for huge money, and we don't charge for integration — that's a large, unjustified expense. We provide an already-built digital business with departments that you adapt to your own needs. Each department can have anywhere from one to 50 AI agents working to hit your KPIs and get the job done. You only pay for the department-module your business structure actually needs. We give you a free trial period across all department-modules, and you decide afterward what your business really needs.

Discuss your project →
FAQ

Frequently asked questions

I don't understand any of this. How will I manage it?

Our specialists will set up the entire system so it's as easy as possible for you to manage your AI agents, and will walk you through onboarding and training.

How can AI agents replace human labor?

It's simple. AI agents are artificial intelligence that works around the clock, completing every task assigned to it — even while you sleep. Of course, they can't yet replace human physical labor, but they can handle all the routine work in 5–10 minutes that would take a person hours.

Which platforms will I use to communicate with the AI agents?

We'll set everything up on whatever channel you already use — Telegram, WhatsApp, your CRM, Slack, or any other system.

Can anything go wrong with AI agents?

During setup they need to be trained and have their memory configured; as new tasks come up, they need further explanation and tuning too — which is why we provide ongoing monthly support and oversight of their work.

What does setup and monthly support cost?

Unlike other AI providers, we don't sell you AI agents. Typically, they hand you empty agents that you then have to train yourself. We, on the other hand, give you a digitized office for your business structure, where you can have separate sales, logistics, marketing departments, and so on. Each one can run many AI agents handling the tasks assigned to them. You simply pay a monthly fee for the department that replaces a large number of employees.

Get in touch

Let's discuss your project

Tell us about your business and the tasks you'd like to automate. We'll get back to you to discuss the brief.

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